What is My Market?
Nassau Community College has chosen My Market as the name for its eProcurement tool. The software system was developed by UNIMARKET - a leading vendor of online catalog and ordering solutions for higher education and other institutions - and the My Market website is hosted and maintained by this vendor, with key modifications for Nassau Community College.
What is eProcurement?
Electronic procurement - generally known as eProcurement - is the automation and management of the procurement-to-payment process. It involves creating and approving purchase requisitions, placing purchase orders, receiving goods and services, and processing invoices through the internet.
Why are we implementing this?
Transforming our procurement process to eProcurement is an important part of an overall strategy for reducing costs and leveraging efficiencies. Universities like ours find that implementing e-Procurement makes the purchase and payment processes faster, more efficient, and more policy compliant. Electronic procurement is considered a best practice across higher education. It also supports the College’s priorities : Continue collaboration on organization effectiveness initiatives and communication surrounding financial processes.
How will My Market help me do my job?
Researching, ordering, or approving goods and services for your department, and paying invoices? My Market will help you by making these tasks easier, faster, more compliant, and more tractable. In particular, you'll be able to locate the best pricing with our preferred suppliers, find items on contracts, compare products across suppliers, and much, much more.
How will it work?
With My Market you'll have an online procurement environment that provides an intuitive approach much like the shopping cart experience similar to websites like Amazon.com.
Who is involved with this implementation?
A number of campus groups are leading and assisting with the My Market implementation, including:
- purchasing - leading the project implementation and providing overall direction, guidance and decision making.
- IT - responsible for the technical integrations between Banner and UniMarket.
- Finance & Purchasing and the Help Desk - delivering training, documentation, and assistance.
When is it going to happen?
For most of you, implementation will be beginning on or about September 9, 2013.
Are we still using Requisitions?
Yes, for any items over the $2,000 dollar limit a paper requisition will need to be processed as well as for any items that are not available through the My Market site.
What do I do if my approver is out of the office and is not available to approve my requisition?
Please contract the Procurement Department My Market Administrator if the approver will be away. The approver can mark themselves as away in their Approval page. Any approver marked as unavailable will be able to assign a temporary approver to the approval chain..
What is the difference between the vendor’s catalogue and a punch-out?
Vendor Catalog – Supplier products are “hosted” on the My Market UNIMARKET website, meaning you do not leave the My Market UNIMARKET website to search and order these products. Hosted Catalogs are identified with the folder icon.
Roundtrip/Punch-out – Supplier products are found on the suppliers’ website with a direct link to and from My Market UNIMARKET. Roundtrip/Punch-out functionality will be identified with the globe icon. A new window or tab will be opened and you will be signed into the TC account on the supplier’s ecommerce site.
What is the minimum dollar amount we can order?
This amount will vary by vendor, please refer to the My Market dashboard vendor page for set order amounts per vendor.
What is the maximum dollar amount we can order?
The maximum dollar amount per order is $2,000.00 dollars.
How will I know what my budget it?
Any budget questions must go through the Budget Department.
If I’m not in to receive the email to notify receiving what happens?
You can set up a user to be able to Receive On your Behalf. This is typically to a departmental admin, AP person. You would need to contact the Procurement Department to let them know that you need someone to receive on your behalf.
How do I know if I should add shipping charges?
There will be information for each vendor regarding shipping charges on the vendor dashboard. Everyone will have a vendor contact person, for any questions.
Are justification notes required to be completed?
No, justifications are not needed. However it is a good idea to put in notes for each order. These notes are only visible internally for Nassau Community College users and approvers for review and to support the purchase.
Is there a vendor contact listed if I have a vendor related question?
Yes, please refer to the vendor table for vendor contact information.
Can I use one checkout cart for multiple vendor orders?
Yes, you can use one cart for multiple vendors. This will create multiple PO’s for each vendor.
Can I have multiple items from multiple vendors in my cart?
Can I use one check out for multiple vendors?
No, orders must be processed by each vendor at checkout.
How can I save changes that I want to make in my cart?
Make the changes to your order and simply hit the save button to update your cart.
If I order the same items each time is there a way to duplicate my order to reuse again?
Yes, you can make a template for orders to reuse again on future purchases. Please be aware if you are using a template and have items in your cart and want to use the template the items in your cart will be cleared.
Can I save multiple orders to use in the future?
Yes, you may set-up a template save it and use it for future orders.
What items require special approvals?
The following items would need to have special approval:
- Hazardous Material
- Live Material
Will my department chair still have to get a claim voucher to sign off on these items received?